Modern Slavery Statement for Office Clearance Gipsy Hill

Office Clearance Gipsy Hill sets out this Modern Slavery Statement to affirm our enduring commitment to prevent all forms of modern slavery and human trafficking in our operations and supply chains. We maintain a clear zero-tolerance stance: any act, or facilitation, of forced labour, debt bondage, child exploitation or human trafficking is strictly prohibited. This Statement on Modern Slavery describes the policies, procedures and practical steps we take to ensure that our business, subcontractors and suppliers operate ethically and lawfully.

The scope of this modern slavery declaration covers direct employees, temporary staff, contractors, and the full supplier network we engage for office clearance and related services. Our modern slavery policy focuses on risk identification, due diligence, and remedial action where risks are identified. We recognise that credible prevention requires both clear policy and persistent practice: hence Office Clearance Gipsy Hill has embedded anti-slavery considerations into procurement, onboarding and contract terms.

Zero-Tolerance Policy and Leadership

Our zero-tolerance policy is overseen by senior management and is communicated to all employees and contractors. We ensure that expectations are explicit: staff are trained to recognise signs of exploitation and to escalate concerns through the correct channels. Our leadership has a duty to enforce compliance, and breaches of this policy lead to disciplinary action, contract termination and, where appropriate, referral to law enforcement. This approach reinforces our identity as a responsible provider of office clearance and related services in Gipsy Hill and beyond.

Suppliers and subcontractors must adhere to our supplier code of conduct. We require them to provide clear evidence of employment practices, pay records and rights to work checks where relevant. Our supplier documentation incorporates anti-slavery clauses and mandatory acceptance of our standards before engagement in supply of goods or services. The Office Clearance Gipsy Hill modern slavery statement is integrated into tender and contract processes to make compliance a contractual obligation.

Supplier Audits, Risk Assessment and Remediation

We operate a programme of supplier audits and risk assessments tailored to the level of risk presented by each supplier relationship. Audits include documentary review and, where appropriate, site visits. Suppliers identified as medium or high risk are subject to enhanced scrutiny and corrective action plans. Emphasis is placed on continuous improvement and transparency. We empower suppliers to develop corrective measures and track progress through periodic reviews conducted by our compliance team.

Key elements of our supplier assurance include:

• Pre-engagement checks – initial due diligence on labour practices;
• Ongoing audits – routine and unannounced checks where risk warrants;
• Corrective action – timebound remedial measures with follow-up;
• Termination – contractual exit for persistent or severe breaches.

These measures form the backbone of our modern slavery policy and support practical enforcement of our standards across the supply chain.

Reporting Channels, Whistleblowing and Protection

We maintain multiple reporting channels for employees and third parties to raise concerns safely and confidentially. Reports are handled by trained investigators and considered under strict confidentiality. Retaliation against anyone who reports in good faith is prohibited. Our reporting framework supports anonymous reporting where required and ensures that all allegations are investigated promptly and fairly.

Reporting channels are complemented by regular staff training, awareness campaigns and clear internal escalation procedures. We emphasise protection for whistleblowers and offer support during investigations. Our approach is to treat every report seriously, to gather evidence, to implement corrective measures, and to take decisive action when modern slavery indicators are substantiated.

Annual review and governance complete our approach. This modern slavery statement is reviewed at least once every year by the board and the compliance team to ensure effectiveness and to reflect evolving risks in the industry. The annual review evaluates audit outcomes, corrective action completion rates, training uptake and any incidents or near-misses. Results inform policy updates, supplier management changes and resource allocation to strengthen prevention and remediation.

Office Clearance Gipsy Hill remains committed to continuous improvement in combatting modern slavery. Our combination of a strong zero-tolerance policy, rigorous supplier audits, secure reporting channels and formal annual review ensures that our operations and supply chains align with best practice. We will continue to refine our processes, engage stakeholders and act decisively where risks are identified, reflecting our ongoing commitment to an ethical, transparent and slavery-free supply chain.